All calculations are made when the user access the Results Page (results.htm), utilising the latest inputs to the Setup, Costs and Benefits Pages. All data is lost when the user selects Exit.
Area analysed column: shows, for costs that would be borne by the organisation as a whole, the total cost x (number of these users in the part of the organisation you wish to analyse / size of your organisation's total projected intranet user population)
Start-up capital costs
New PCs: cost of a new PC x number within the target population who will need new PCs
Networking: cost of providing a network connection to a PC x number within the target population who are currently not networked
Server hardware and software: direct from Costs
Information publishing: (number of bespoke applications x cost per bespoke application) + (number of off-the-shelf applications x cost per off-the-shelf applications)
E-mail (server): direct from Costs
E-mail (clients): cost per e-mail client x target population
Document management: (number of bespoke applications x cost per bespoke application) + (number of off-the-shelf applications x cost per off-the-shelf applications)
Training: (number of bespoke applications x cost per bespoke application) + (number of off-the-shelf applications x cost per off-the-shelf applications)
Workflow: (number of simple applications x cost per simple application) + (number of bespoke applications x cost per bespoke application) + (number of off-the-shelf applications x cost per off-the-shelf applications)
Databases/bespoke systems: number of bespoke applications x cost per bespoke application
Discussion: (number of bespoke applications x cost per bespoke application) + (number of off-the-shelf applications x cost per off-the-shelf applications)
Start-up revenue costs
Design consultancy: direct from Costs
Promotion: direct from Costs
Training: training cost x target population
Ongoing capital costs
Server upgrades: upgrades to server hardware and software % x server hardware and software cost
Application upgrades: upgrades to off-the-shelf applications % x total of all start-up off-the-shelf applications costs (including e-mail clients)
Ongoing revenue costs
Editorial/design personnel: number of editorial and design personnel x cost per editorial and design person
Technical personnel: number of technical personnel x cost per technical person
Internet access: cost per PC of providing Internet access x number within the target population who will have Internet access
Maintenance of bespoke apps: maintenance of bespoke applications % x total of all start-up bespoke application costs
Design consultancy: ongoing consultancy % x start-up consultancy cost
Promotion: ongoing promotion % x start-up promotion cost
Training: ongoing training % x start-up training cost
In each case, population = target population x numbers affected % and minutes per year = 60 x average working hours in a day x average working days in a year.
Information publishing
Direct cost savings: total of (units x cost x proportion %) x population. Figures in pence must be converted to pounds. Where units are per day, they must be multiplied by average working days in a year.
Labour savings: ((total of minutes saved x average working days in a year) / minutes per year) x population x average annual salary and benefits.
Productivity benefits: (total of productivity percentages / (100 + total of productivity percentages)) x population x average annual salary and benefits.
As information publishing
Document management
As information publishing
Training
Direct cost savings: (1) courses x cost per person x proportion + (2) ((population x courses) / number of attendees) x cost per course x proportion
Labour savings: (1) hours x 60 + (2) average length in hours x courses x reduction in time % x 60; (total of (1) and (2) / minutes per year) x population x average annual salary and benefits.
Productivity benefits: As information publishing.
Workflow
Direct cost savings: As information publishing.
Labour savings: (1) mins x number of forms x population + (2) (days x average working hours in a day x 60) x (number of bespoke and off-the-shelf workflow applications); (total of (1) and (2) / minutes per year) x average annual salary and benefits.
Productivity benefits: As information publishing.
Databases/bespoke systems
Direct cost savings: None
Labour savings: As information publishing.
Productivity benefits: As information publishing.
Discussion
As information publishing.
Benefits
Benefits totals are all taken from Summary of Benefits Report. For year 1, total is multiplied by percentage of full year's benefit expected in year one of implementation. Years 2 to 5 are identical.
Capital costs
Start-up and ongoing capital costs are spread over the number of years in the write off period.
Revenue costs
Editorial/design personnel, technical personnel, Internet access: identical each year.
Maintenance of bespoke apps: nil in year 1; thereafter identical.
Design consultancy, promotion, training: start-up cost in year 1; ongoing cost thereafter.
Total investment
Totals of start-up capital and revenue costs.
Return on investment
Benefits: for year 1, total is multiplied by percentage of full year's benefit expected in year one of implementation. Years 2 to 5 are identical.
Ongoing capital costs: nil in year 1; thereafter identical.
Ongoing revenue costs: year 1 is a total of ongoing editorial/design personnel, technical personnel and Internet access. Years 2-5 include all ongoing costs and are identical.
Return on investment: total return / total investment x 100.
Accumulated ROI: total of ROI to date.
Payback period
If return in year 1 exceeds total investment, then program states this.
If accumulated return after five year is less than total investment, then program states this.
In all other cases, program gives the number of months required for return to equal total investment. Calculated as (amount still to be paid back after year 1 / (total return in year 2 / 12) + 12.